This Policy complies with the General Data Protection Regulations (EU) 2016/679, and it is effective from 1st November 2018.
The Charity is committed to protecting Personal Data, and this Policy sets out how it will achieve this. Personal Data will only be used in accordance with this Policy.
The Charity may change or amend this Policy from time to time.
Why the Charity needs personal data
The Charity needs Personal Data to process applications which are made for grants, including correspondence and administration relating to those applications, to manage and monitor grants which are awarded, for research purposes and to comply with its legal and fiduciary duties.
The Charity will only collect the minimum amount of personal data in order to achieve these purposes, and it will only use it for these purposes.
How the Charity processes personal data
The Charity will keep all Personal Data securely, and it will not keep it any longer than is necessary, at which point it will be destroyed securely.
Personal Data provided through a grant application, whether successful or unsuccessful, may be retained for administration archiving and legal purposes for up to seven years or, if later, until the expiration of one year after the grant ceases to be paid.
As part of the Charity’s grant application process, the Personal Data will be shared with the Trustees, the Clerk to the Trustees and any person or body, including the Bishop of Bristol and the Diocese of Bristol, whom the Charity is required or considers it necessary or helpful to consult.
The Charity will not share Personal Data with any other third parties without the prior written consent of the person concerned, unless it is required to do so by law.
The Charity may publish on its website the names of the beneficiaries and brief descriptions of the projects which it has supported over the last ten to fifteen years. The Charity may also publish on its website case studies, including photographs, of featured projects for which the prior written consent of the beneficiary has been obtained.
The Charity’s website
The Charity’s website may contain links to websites operated by third parties. This policy does not apply to those websites. The Charity does not accept responsibility for the privacy practices, content or other products or services provided through those websites.
How to contact us
Any person who wishes to update his or her Personal Data, or has any concern or complaint relating to the collection or processing of his or her Personal Data, should contact the Charity through the Clerk to the Trustees, 26 Druid Road, Stoke Bishop, Bristol BS9 1LH.
He will make sure that the Personal Data is updated or removed expeditiously and in line with the GDPR Regulations but, if any person still has any concern or complaint, he or she may contact the Information Commissioners Office on 0303-123-111.